Acamedic Policies and Procedures

Acamedic Policies and Procedures
 

The academic progress of students is closely monitored. At the midpoint of each semester, faculty fill out a progress report on each student. Students who are not doing well academically are advised by the Department Chair and/or the Dean of Academic Affairs.

Students are informed at the midpoint and at the end of the semester of their academic progress. Students with incompletes are given five days to complete the coursework. Students who are not making satisfactory academic progress will be placed on academic probation.

All faculty members are available to students before and after class for advice and assistance.

 

The principles of academic integrity entail simple standards of honesty and truth. Each member of the college has a responsibility to uphold the standards of the community and to take action when others violate them.

Faculty members have an obligation to educate students to the standards of academic integrity, and to report violations of these standards.

Students are responsible for knowing what the standards are and for adhering to them. Students should also bring any violations of which they are aware to the attention of their instructors.

Academic integrity requires that all academic work be wholly the product of an identified individual or individuals. Violations of academic integrity include:

  • copying from or giving assistance to others on an examination
  •  plagiarizing portions of an assignment
  • using forbidden material on an examination
  •  using a purchased term paper
  • presenting the work of another as one's own
  • altering a graded examination for the purposes of  re-grading

Faculty who believe that violations have occurred should immediately contact the Dean of Academic Affairs. Students who suspect that other students are involved in actions of academic dishonesty should speak to the instructor of the course.

The first violation will result in the student receiving an "F" on the assignment or test in question. The "F" will be averaged in with the other grades in the course to yield the final grade.

The second violation will result in mandatory expulsion from the college for one or more semesters and a failing grade in the course. Students must apply to the Dean of Academic Affairs for readmission.

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The purpose of academic probation is to improve student persistence. Students who are placed on academic probation will receive academic advisement and will establish a plan to improve their academic performances.

A student is placed on academic probation in the following circumstances:

  • The student's cumulative GPA is below 2.0 and/or course completion rate is below 100% at the end of any semester occurring prior to the mid-point of the maximum time allowed for program completion. To be removed from probation, the student must achieve the above standards prior to the mid-point of the maximum time.
     
  • The student is reinstated after academic dismissal.  If a student's application for reinstatement is approved, the student re-enters the institution on academic probation.

The student's probation will end when he or she meets the required standards at the next mandatory SAP evaluation point. A student who does not meet the required standards will be dismissed.  If approved by the Dean of Academic Affairs, a student who has been dismissed for academic reasons may continue as a non-regular student for a period of time not greater than one semester in order to retake courses or to practice skills at which the student was previously unsuccessful. The student will not be eligible for financial aid and will be charged tuition consistent with stated tuition policies.

Students who are placed on academic probation or who have been advised that they are not making satisfactory academic progress and who disagree with the application of the SAP standards may appeal to the Dean of Academic Affairs.  Mitigating or special circumstances may be considered during the initial review and appeal.  The decision of the Dean is final and may not be further appealed.

A student who was academically dismissed has the following options to apply for academic reinstatement:

  • If a student demonstrates, after retaking courses or practicing skills over a period of at least one semester, that he/she is academically and motivationally prepared to continue in the program, the student may be reinstated as a regular student.
     
  • The student may apply to the college after an absence of one calendar year.  Reinstatement is subject to the following conditions: (i) it must be mathematically possible for the student's percentage of completed coursework to reach the required level by the end of the first semester after reinstatement; (ii) in the judgment of the Academic Dean, the student has the motivation to progress satisfactorily, and it is highly probable that the student's percentage of completed coursework will reach the required level by the end of the first semester after reinstatement.
 

Regular attendance and punctuality will help students develop good habits that are required for successful course completion.  The college expects that each student will exercise personal responsibility with regard to class attendance.  All students are expected to attend every class session of each course for which they are registered.  Absence and/or lateness from class does not excuse a student from class work.  Students are responsible for all that transpires in class whether or not they are in attendance.  It is at the discretion of the instructor to offer make-up work, exam or quizzes because of absence or lateness.  Excessive absence or lateness will adversely affect a student’s final grade and may lead to failure in a course or removal from the class roster.

All make-up sessions must be completed before the last day to drop or add classes, in the subsequent semester.  Make-up sessions are offered to all students before and after classes Monday through Thursday and on Fridays. Make-up sessions will not be considered complete unless the student is in attendance for the full make-up session and completes any missed class or lab assignments. It is the student’s responsibility to keep track of any assignments missed. All arrangements are subject to approval by the Dean of Academic Affairs.

 

Full-time students who have a semester grade point average of 3.50 or better will be named to the Dean's List. Such students must successfully complete a minimum of 12 credit hours.  Part-time students can earn a place on the Dean's List by having a 3.50 or higher cumulative grade point average for their most recent semester that included at least 12 credit hours.

 

GPA is calculated by dividing the total points earned by the total number of credit hours attempted. Points earned for a particular course are calculated by multiplying the grade points by the number of credits.  For example, a grade of B in a 3-credit course is worth 9 points.  If a student takes four, three-hour courses (12 credit hours for the semester and receives one A, two Bs, and a C, this is translated into 36 quality points to be divided by the 12 credit hours. The resulting GPA would be 3.0. The cumulative GPA is derived by dividing the total number of credits taken, while at the college, into the total number of points earned for those courses.
 

Students who graduate with a cumulative grade point average of 3.50 or better will receive the distinction of graduating "with Honors."

 

A student who has attended at least one semester, has a satisfactory academic record and is in good financial standing, is eligible for a leave of absence. A leave of absence is granted for up to thirty days and may be extended once for an additional thirty days under exceptional circumstances. An approved leave of absence will not affect satisfactory academic progress.

 

Instructors are available Monday through Friday to offer make-up work and to review material students may be having difficulty with or may have missed.

 

  • Students in good academic and financial standing who officially withdrew are required to apply for reinstatement prior to registration.
  • Students who were not in good financial standing at the time of withdrawal may apply for reinstatement only after all monetary obligations due to the college has been met.
  • Students who failed to notify the college officially of the intent to withdraw must petition the Dean of Academic Affairs in writing for reinstatement.
  • Students who are reinstated within six months (180 days) will return in the same academic progress status as at the time of withdrawal.
 

All required courses in an academic program are credit-bearing and must be passed to meet graduation requirements; therefore, a course that is failed must be repeated. A credit-bearing course that is failed may only be retaken once. When a failed course is repeated, the higher grade is used to compute the grade point average (GPA).

 

  • Minimum cumulative grade point average of 2.0.
  • Complete all records, files, and examinations as necessary.
  • Comply with all regulations of NYADI.
  • Fulfill all financial obligations to the college.
  • Complete a student loan Exit Interview, if applicable.
 

Students at NYADI are required to make satisfactory progress toward the completion of a degree or certificate. Academic progress standards must also be met to continue qualifying for financial aid awards. Academic progress is measured both qualitatively by grade point equivalent, and quantitatively, by the amount of time required to complete the program of study.
 
Required Evaluation Point   Minimum CGPA   Minimum Accrued Credit Hours

Beginning of First Semester

 

0

 

0

Beginning of Second Semester

 

1.5

 

10

Beginning of Third Semester

 

1.8

 

24

Beginning of Fourth Semester

 

2.0

 

36

Beginning of Fifth Semester

 

2.0

 

48

Beginning of Sixth Semester

 

2.0

 

60

 

Academic progress standards apply to all students, full-time or part-time, whether receiving federal Title IV funds, Tuition Assistance Program funds or are self-payers.

The maximum time within which students are allowed to complete their program is based on total credit hours. Students are allowed 150% of the published time (total credit hours) to complete their program. This applies both to degree and certificate programs. For example, students pursuing a 60 credit AOS program are allowed to attempt up to 90 credits (i.e., 150% of the credits required for completing the Associate degree). Periods during which a student has requested and formally received a leave of absence or during which the student has discontinued enrollment at the school will not be considered in this figure.

For academic monitoring purposes and to support students who may be in need of assistance, academic progress is reviewed at the mid-point and the end of each semester. There are, however, mandatory SAP evaluation points at which a student is required to meet at least the minimum academic standards to remain enrolled as a matriculated student.

Minimum successful course completion standards also apply during the program to ensure that students can complete the academic program within the maximum time allowed. At 50% of the maximum time allowed to complete program, a student must have successfully completed 60% of the credit hours attempted. At 75% of the maximum time allowed to complete program, a student must have successfully completed 65% of the credit hours attempted.

 

The institution maintains an academic transcript for each student.  Outside coursework assignments are factored into the final grade.  The grading system is as follows: 

Grade

Numerical Value

Grade Point Value

A

90-100

   4.0 - Excellent

B

80-89

   3.0 - Good

C

70-79

   2.0 - Satisfactory

D

65-69

   1.0 - Passing

F

Under 65

      0 - Failure

WU

Withdrawal Unofficial

      0 - Failure    

W

Withdrawal

                -

WL

Withdrawal Late

                -

 
 

All students are entitled to one copy of their transcript of grades without charge.  Additional copies can be obtained for a $10 fee.

 

In the first week of the term, the college permits students to officially drop or add a course with written permission from the Dean of Academic Affairs.  During the first week the student can officially withdraw from a course or register for an additional course.  Billing will be calculated according to the final status at the end of the first week. The student is financially responsible for any changes to his or her status and must consult with the Financial Aid Office regarding adjustments.

 

Official withdrawal from a course during semester weeks 2 through 5 – Following the Drop/Add Period in the first week but prior to the beginning of the sixth week of the semester, a student who has a serious and urgent reason and who can provide documentation supporting the need to withdraw from the course may request an official withdrawal from a course. The student receives a "W" (Withdrawal) grade which appears on the transcript but is not used in computing the GPA.

Official withdrawal from a course during semester weeks 6 through 10 – A student who is doing passing work in a course between the beginning of the sixth week until the end of the tenth week of the semester and who, because of unforeseen extraordinary circumstances, cannot continue may request a late withdrawal. The student receives a "WL" (Withdrawal Late) on the transcript which is not used in computing the GPA.

Unofficial withdrawal – By not attending a course for which a student is registered or ceasing to attend a class at a time when insufficient work has been completed to be given a letter grade by the Instructor, the student is assigned a grade of "WU" (Withdrawal Unofficial) which appears on the transcript and counts as a failing grade. The "WU" grade is used in computing the GPA for the semester.

Once a student attends in a semester for which he or she is registered, the student is financially liable according to the terms of the refund policy.  Student’s who stop attending and fail to officially withdraw from the college are financially responsible for payment of the semester’s tuition and fees, in accordance with the Institutional Refund Policy.